ERC Synergy Grant 2012
Research proposal (part B1) Security Issues Annex
If any security-sensitive issues apply to your proposal, please provide the Security Aspects Letter (SAL) together with the Security Classification Guide (SCG) using the templates below. Please see the Guide for Applicants for the Synergy Grant 2012 Call for more information.
Please upload this completed Security Issues Annex and any related documents in the 'Extra Annexes Upload' section included in the EPSS tab 'Part B & Annexes'.

Security Aspects Letter 

The following security requirements shall be complied with for handling and storage of the elements and parts of the grant agreement that are mentioned in the Security Classification Guide in Appendix to this SAL for the grant agreement.

•	The performance of the grant agreement will involve information classified 'EU restricted', 'EU confidential' or 'EU secret'.
•	A Facility Security Clearance is [or is not] required.
•	Persons who need to access EU classified information (EUCI) must have an EU personal security clearance and be briefed as to their responsibility for security.
•	The beneficiaries concerned shall take all measures prescribed by the National Security Authority/Designated Security Authority (NSA/DSA) for safeguarding EUCI.
•	The beneficiaries concerned shall appoint a Facility Security Officer (FSO).
•	The beneficiaries concerned, through the FSO, shall maintain a continuing relationship with their NSA/DSA.
•	The beneficiaries concerned shall maintain a record of their employees taking part in the project and who have been cleared for access to EUCI.
•	EU classified information for the purpose of these instructions is to be understood as information classified and marked 'EU restricted', 'EU confidential' or 'EU secret' or its equivalent national classification.
•	Information generated by the beneficiaries concerned will require EU classification and marking.
•	The beneficiaries concerned must obtain the approval of the Contracting Authority before beginning negotiations with a view to subcontract.
•	The Commission Security Directorate may - in co-ordination with the responsible NSA/DSA - conduct inspections at concerned beneficiaries’ facilities to verify the implementation of the security requirements for the handling of EUCI.
•	The beneficiaries concerned shall report all cases of unauthorised disclosure or loss of EUCI to the responsible NSA/DSA, the Commission Security Directorate and the Contracting Authority.
•	All EUCI provided or generated under this grant agreement shall continue to be protected in the event of termination of the grant agreement.
•	The beneficiaries concerned shall undertake not to use, other than for the specific purpose of the grant agreement No … [to be completed].
•	Handling and storage instructions for information classified 'EU restricted', 'EU confidential' or 'EU secret'.

Security Classification Guide

Annex to the Security Aspects Letter 

This template should be filled in for all sensitive projects and will be part of the grant
agreement.

Handling of classified Background	
Subject	Classification level	Beneficiaries involved in handling or wanting to access	Comments including purpose of the access and planned use
	
		Responsibility	Date of handling or request of access
		
number and name of the reports
	Classification
level
	entities name only			
		owner			

		entities name only			
		reader			
		…			
		…			

Production of classified Foreground	
Subject	Classification level	Beneficiaries involved in production or wanting to access	Comments including purpose of the access and planned use
	
		Responsibility	Date of production or request of access
		
number and name of the deliverable
	proposed
Classification
level
	entities name only			
		owner			
		entities name only			
		contributor			
		entities name only			
		reader			
		…			
		…			

Please see the Commission decision No 2001/844/EC, ECSC, Euratom of 29 November 2001 amending its internal rules of procedure (OJ, L 317, 3.12.2001).

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2001D0844:20060805:EN:PDF